Privacy Policy

SoftPro9 IT Services - Protecting Your Data with Care

Effective Date: January 1, 2026

Last Updated: October 18, 2026

Introduction

SoftPro9 IT Services ("SoftPro9," "we," "our," or "us") values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, share, and safeguard your information when you use our websites, applications, products, services, and solutions (collectively, the "Services").

By accessing or using our Services, you acknowledge that you have read, understood, and agree to this Privacy Policy.

About SoftPro9 IT Services

SoftPro9 IT Services is a global provider of IT solutions including advanced web and app development, digital marketing with AI, SAP consulting services, and recruitment. In the course of delivering these services, we may collect and process personal information from clients, employees, partners, vendors, and website visitors.

We recognize the importance of safeguarding data in an era where digital trust is essential. This Privacy Policy outlines our practices in compliance with applicable data protection laws, including:

  • GDPR (EU) – EU Regulation (EU) 2016/679
  • CCPA (California) – California Consumer Privacy Act
  • India DPDPA, 2023 – Digital Personal Data Protection Act
  • Other applicable international privacy and security regulations

Our aim is to maintain the highest level of transparency and accountability in managing your personal information.

Scope of Policy

This Privacy Policy applies to:

  • Visitors to our websites (e.g., softpro9.com)
  • Users of our web and mobile applications
  • Clients, partners, vendors, and contractors
  • Employees and job applicants
  • Digital marketing campaign users

It does not apply to third-party websites, platforms, or applications that may be linked to our Services.

Definitions

To ensure clarity, the following terms are used in this policy:

Personal Data: Any information relating to an identified or identifiable natural person (e.g., name, email address, phone number).

Processing: Any operation performed on data, including collection, storage, use, sharing, and deletion.

Controller: Entity that determines the purpose and means of processing personal data (SoftPro9 acts as a controller for most client and employee data).

Processor: Entity that processes personal data on behalf of the controller.

Cookies & Tracking Technologies: Small files stored on devices to collect data about interactions with our websites or services.

Information We Collect

We collect different categories of data to deliver our Services effectively:

Personal Data

  • • Full name, contact details (email, phone, address)
  • • Job title, company name, professional background
  • • Billing and payment details
  • • Login credentials for client portals

Non-Personal Data

  • • Browser type, operating system, device info
  • • IP addresses and geolocation data
  • • Usage data (page visits, click patterns)
  • • Time spent on site

Sensitive Data

  • • Government-issued IDs (for employment)
  • • Bank account details (payroll/vendor payments)
  • • Certifications and qualifications

We do not knowingly collect sensitive categories such as racial origin, religion, or health data unless explicitly required by law or contract.

How We Collect Information

We gather information from multiple sources:

Direct Interactions: Filling forms on our website, requesting proposals, applying for jobs, or contacting support.

Automated Technologies: Cookies, analytics tools, AI-driven behavior tracking.

Third-Party Sources: Recruitment portals, marketing partners, SAP partners, and business affiliates.

Employee Records: HR, payroll, and performance management systems.

Purpose of Data Collection & Use

We process personal data for legitimate business purposes, including:

  • Service Delivery: To provide IT consulting, development, and recruitment services.
  • Communication: To respond to inquiries, send updates, and manage client relationships.
  • Billing & Payments: To process transactions securely.
  • Marketing & Promotions: To share updates about SoftPro9's services and industry insights.
  • Recruitment & Employment: To evaluate candidates, manage HR processes, and maintain employee records.
  • Compliance: To adhere to legal, tax, and regulatory obligations.
  • Security & Fraud Prevention: To detect, investigate, and prevent malicious activities.

Legal Basis for Processing Data

Our processing of data is based on one or more of the following legal grounds:

Consent: Provided by users for marketing or communication, and for analytics and advertising cookies.

Contractual Necessity: To deliver agreed-upon services.

Legal Obligations: To comply with statutory requirements.

Legitimate Interests: For business operations and improving services.

Cookies & Tracking Technologies

Always on (strictly necessary). We store a few small items in your browser to sign you in, keep your session secure and remember your cookie choice. They do not track you across sites and cannot be switched off.

Analytics and advertising: only if you accept. On your first visit a banner asks whether you accept analytics and advertising cookies. Until you click "Accept", none are set. If you accept, we use:

  • Google Analytics 4: to count visits and see which pages and courses are viewed and which forms are sent.
  • Google Ads conversion tracking: to see which of our Google ads lead to an enquiry (counselling request, batch application, website audit request, contact enquiry, quote request or curriculum download) or a course enrolment.
  • Meta Pixel (Meta Platforms Ireland Ltd., for Facebook and Instagram): to see which of our Facebook and Instagram ads lead to an enquiry, and to show our ads to people who visited our site.
  • LinkedIn Insight Tag (LinkedIn Ireland Unlimited Company): to see which of our LinkedIn ads lead to an enquiry, to show our ads to people who visited our site, and to get anonymous reports about our visitors (for example job function or industry, never individual profiles).
CookieSet byPurposeKept for
_ga, _ga_<ID>Google AnalyticsTells visits from different browsers apartUp to 2 years
_gcl_au, _gcl_awGoogle AdsLinks an ad click to an enquiry90 days
_fbp, _fbcMeta Pixel (on softpro9.com)Recognises this browser and links a Facebook or Instagram ad click to an enquiry90 days
fr, datrMeta (on facebook.com, only if you use Facebook or Instagram in this browser)Ad delivery and measurement, securityUp to 2 years
li_fat_id, li_giant, ln_orLinkedIn Insight Tag (on softpro9.com)Links a LinkedIn ad click to an enquiry; tells whether the tag already ran today1 day to 30 days
bcookie, lidc, UserMatchHistory, AnalyticsSyncHistoryLinkedIn (on linkedin.com)Recognises the browser, ad measurement and matching, load balancing1 day to 1 year

If you reject, or have not chosen yet. The Meta Pixel and the LinkedIn Insight Tag are not loaded at all, so nothing is sent to Meta or LinkedIn and none of their cookies are set. For Google we use Google Consent Mode: without your consent, no Google cookies are stored on your device. Google may still receive basic signals without an identifier (for example, that a page was viewed and the browser type), and ad-click identifiers are removed from them. On our Berlin pages, nothing at all is sent to Google until you click "Accept": the Google script is not loaded there.

What we send to Google, Meta and LinkedIn. The page address (without anything after a "?" for form events), page views, the course name for form events, and the type of action (for example counselling request, batch application, website audit request, contact enquiry, quote request, curriculum download, enrolment, phone click or WhatsApp click), with a random reference number for each form sent so it is counted only once. We never send your name, email address, phone number or the website address you ask us to audit, and we do not use "advanced matching" or automatic form-data collection on Meta or LinkedIn. Meta and LinkedIn may combine what their tags collect with what they already know about you if you have an account with them, under their own privacy policies; their processing can take place outside India, including in the United States.

Ad and campaign details with your enquiry. If you reached our site from an ad or a link with campaign tags, your browser keeps the click identifier (gclid, gbraid or wbraid) and the campaign tags (utm_source, utm_medium, utm_campaign, utm_content, utm_term). Without consent they are kept only for the current browser tab; if you accept, for up to 90 days. They are sent with your counselling request, batch application or course payment, so we know which campaign brought your enquiry, and are kept with that record under our Data Retention Policy.

Course payments and Google Ads. If you reached us through one of our Google ads and clicked "Accept", and later pay for a course, we tell Google Ads that the ad click led to a payment once our team has confirmed the money was received. We send only the click identifier, the amount, the currency, the time and our order number - never your name, email address or phone number. To link a payment to an earlier enquiry, we compare email addresses or phone numbers inside our own systems; they are not sent to Google. Without your consent, nothing about your payment is sent to Google.

Changing your choice. Use "Cookie settings" at the bottom of any page, or the button below. If you change to "Reject", the Meta and LinkedIn cookies on softpro9.com are deleted; you can delete the others in your browser settings. To learn how each company uses this data and to opt out of their ads personalisation:

Sharing of Information

We do not sell or rent personal data. However, we may share data with:

Service Providers: Payment processors, cloud hosting, marketing tools

Business Partners: SAP alliances, digital agencies, recruiters

Legal Authorities: When required by law or regulatory obligations

Corporate Transactions: In the event of mergers, acquisitions, or restructuring

International Data Transfers

As a global IT services provider, we may transfer data outside your country. Where data is transferred internationally, we ensure compliance through:

  • Standard Contractual Clauses (SCCs)
  • Binding Corporate Rules
  • Adequacy decisions by relevant authorities

Data Retention Policy

We retain personal data only as long as necessary:

Client records: For the duration of engagement + 7 years (for legal compliance)

Recruitment data: Up to 2 years (unless required longer)

Employee data: As required by labor and tax laws

Marketing data: Until user opts out

Data Security Measures

We implement technical, administrative, and organizational safeguards, including:

  • Encryption of sensitive data in transit and at rest
  • Multi-factor authentication for systems access
  • Regular vulnerability assessments and penetration tests
  • Employee training on cybersecurity best practices

User Rights

Depending on applicable law, users have the following rights:

  • Right to access personal data
  • Right to rectify incorrect information
  • Right to erasure (Right to be Forgotten)
  • Right to restrict processing
  • Right to data portability
  • Right to object to marketing communications

Requests can be made by contacting us (see Contact Us section).

Children's Privacy

Our Services are not directed to children under 16 years of age. We do not knowingly collect personal data from children.

Marketing & Communication Preferences

Users can manage preferences by:

  • Unsubscribing from email lists
  • Adjusting cookie settings
  • Contacting us directly to opt out of targeted communications

Third-Party Links & Services

Our websites may link to third-party platforms. SoftPro9 is not responsible for their privacy practices. We encourage users to review third-party policies before engaging.

Employee, Vendor & Partner Data

In addition to clients, we also process:

Employee Data: Payroll, benefits, performance, training records

Vendor Data: Contracts, payment details, service history

Partner Data: Collaboration agreements, SAP ecosystem integration

Data Breach Response Policy

In case of a breach:

  • Users will be notified within legally required timelines
  • Authorities will be informed (if mandated)
  • Containment, investigation, and remediation will be carried out immediately

Changes to Privacy Policy

SoftPro9 reserves the right to update this Privacy Policy. Users will be notified via email, website notices, or account alerts.

Contact Us

If you have questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact us:

Email:

privacy@softpro9.com

Phone:

+91-9535451414

Address:

SoftPro9 IT Services
Bangalore, Karnataka, India

© 2026 SoftPro9 IT Services. All rights reserved.